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Workplace Experience Coordinator (Part time)

Hinge

Hinge

London, UK
Posted on Thursday, May 23, 2024
Match Group, through its portfolio companies, is a leading provider of dating services available globally. Our portfolio of brands includes Tinder, Hinge, Meetic, Match, OkCupid, PlentyOfFish, plus a number of other brands, each designed to power and inspire meaningful connections.
The Match Group PREWF Team — encompassing Protect, Real Estate, Events, Workplace, and Facilities — plays a vital role in maintaining an engaging and efficient environment across our global offices.
As part of this dynamic team, the Workplace Experience Coordinator based in London will be central to orchestrating office operations, enhancing employee engagement through well-coordinated events, and ensuring all facility needs are met with precision and creativity.
This exciting opportunity invites a proactive and passionate individual to contribute significantly to our vibrant European PREWF team, driving excellence and innovation in our workplace experience.
This role is a 6 month fixed term Part-time contract (Working days:Tuesday, Wednesday, Thursday)

Role Overview :

  • Act as the primary contact for local employees in London, managing office supplies, special accommodation requests, and office occupancy planning.
  • Oversee the management and authorization of building access, coordinating with security teams and local building landlords as necessary to ensure seamless access for employees and visitors.
  • Welcome new hires in person, ensuring they have all necessary items and access, providing office tours, and coordinating with IT and HR for a smooth start.
  • Assist with employee off-boarding in collaboration with the People Team and IT support, ensuring all access and equipment are appropriately managed.
  • Serve as a liaison with Match Group's corporate facilities manager to address building maintenance or office needs, and coordinate with external vendors for maintenance and deliveries.
  • Support of Match Group employee events coordination, communication to execution. This includes in office events, team building activities and offsites

We could be a Match if:

  • You have proven experience in office management, and are comfortable acting as the first point of contact for office-related inquiries.
  • You possess strong organizational skills with the ability to manage multiple tasks and coordinate with various team members and external partners effectively.
  • You are adept at using technology for office management, including security and facilities systems, and have some background in supporting IT needs.
  • You have excellent interpersonal and communication skills, capable of fostering positive relationships with employees, management, and external vendors.
  • You are enthusiastic about contributing to workplace culture and can coordinate and execute local events and activities that enhance employee engagement and satisfaction.
Hiring Process:
- A first 30-45 min Zoom conversation with Guillaume (Recruiter)
- A 30 min Zoom meeting with Stijn (Security and Facilities Project Manager EMEA)
- A 30-45 min final interview with Naomi (Manager, Operations & Culture) and Carolyne (Senior People Manager EMEA)
On your initial days, the HR Team and your team will make sure you start under excellent conditions.
Practical information:
Contract start: As soon as you are ready!
Location: 13 Southampton Pl, London WC1A 2AJ, UK
Contract: 6 month fixed term contract, Part time (Tuesday, Wednesday, Thursday)
We are proud to be an equal opportunity employer and we value the rich dynamics that diversity brings to our company.